Goods Warehouse

In the Goods Warehouse, you can create and receive goods batches, check and reserve goods for orders, transfer goods between warehouses, return goods to the supplier, and order them from suppliers.

To open the goods warehouse, click the button in the program's top menu, as shown in the screenshot:

Creating a Goods Batch

To create a new goods receipt batch, click the “✚“ button (1). In the window that opens (2), you need to specify:

1. The organization whose warehouse will receive the goods. You can add or modify an organization by opening the organizations list:

   

2. Batch number.

3. Date.

4. Supplier of this batch. You can add or modify a supplier by opening the suppliers list:

   

5. Warehouse where this batch will be received. You can add or modify a warehouse by opening the Warehouses Directory:

   

6. Primary document number (optional).

7. Order basis. By clicking the “…” button, a window will open where you can select a ceiling/order with components on order.

   
   

   In the “List of orders with components on order” window, you can select an order/ceiling in which components were added on order, as the basis for the batch receipt. When the basis is selected, click the “Save” button.

   If you select the order basis this way, the required quantity of goods (added on order) will be automatically added to the batch for receipt.

After the batch is created, you need to add the goods to be received. If a basis for the batch was selected, the goods will be added automatically.

To add goods to the batch, click the “✚” button in the goods list in the batch (1):

In the window that opens you need to:

1. Select the goods to be received (2).

2. Click the ““ button (3) and in the window that opens, enter the data:

   

   1. Purchase price

   2. Quantity of goods

   3. Amount (calculated automatically)

   4. Comment (optional)

   After filling in the receipt data for the goods, click the “Ok“ button and the goods will appear in the batch list.

Receiving a Goods Batch

To receive a goods batch, click the “Receive“ button:

IMPORTANT! After receiving a batch, it will be IMPOSSIBLE to make adjustments to the current batch! What to do if a batch was incorrectly received? - the answer to this question is in this article.

After the batch receipt is completed, the goods will be added to the warehouse.

Goods on Order List

On the “Goods on Order List” tab, you can check which goods are needed for orders, as well as check their receipt in the warehouse and reserve them if the goods have been received.

To do this, click the “Check and reserve ordered items” button (1). If the goods are in the warehouse and have been received, they will be added to the reserve.

In the detailed goods list, you can see order numbers, detailed information about the quantity and name of the goods allocated for the order.

Transferring Goods Between Warehouses

In the goods warehouse, you can transfer goods from one warehouse to another. To do this:

1. Click the “✚“ button on the “Transfers between warehouses” tab.

2. In the window that opens, select:

   1. Organization

   2. Batch number to be transferred

   3. Date

   4. Sender warehouse

   5. Recipient warehouse

3. Click the “Save” button. A new transfer batch will appear in the batch list.

4. Next, you need to add goods for transfer. To do this, click the “✚“ button on the “Goods for transfer” tab.

   

5. Select the goods to be transferred and click the “” button (1). In the window that opens, specify the quantity of goods for transfer and click “Ok“ (2).

   

6. After selecting the goods for transfer, click the “Transfer“ button. The goods will then be transferred from one warehouse to another.

   

Supplier Orders

To order goods from a supplier, you first need to create a goods batch. To do this, click the “✚” (1) button or the “Create goods batches” button (automatically creates a goods batch) and fill in the batch data (2) - warehouse, batch number, and comment.

Next, you need to add components to the batch for ordering. To do this, also click the “✚” (3) button.

In the window that opens, select the goods to order. When the goods are selected, click the ““ (4).

In the window that opens, select the supplier from whom you will order the goods and the quantity. After entering the data, click the “Ok“ button and the goods will be added to the list of components for ordering.

You can also add “Deficit” goods to the list of components. Deficit means goods whose quantity in the warehouse is less than their minimum balance.

After the batch is created and the goods are added, you can print the order information by clicking the “” button. Here you can choose to print information about the entire batch (1) or for a specific supplier (2).

What questions does this article answer?

• How to manage goods inventory in EasyCeiling?

• How to create and receive goods batches?

• What information is required for goods batch creation?

• How to check and reserve goods for orders?

• How to transfer goods between warehouses?

• How to order goods from suppliers?

• What are the best practices for goods warehouse management?

• How to handle incorrect batch receipts?

• How to manage goods suppliers and organizations?

• How to print goods batch information and orders?